5. To coordinate the efforts and seek guidance from association of thoracic and cardiovascular surgeons of India in promoting the professional skills for perfusionists.

6. To establish contact with various institutions with active open cardiac work and to arrange the study of extra corporeal technology, literature reviews, papers and to make them available to the members.

7. Conducting annual meetings to discuss scientific matters pertaining to extra corporeal technology and related problems and to meet along with the association of thoracic and cardiovascular surgeons of India to exchange views on scientific matters.

8. To bring out an Indian journal of extra corporeal technology at the appropriate time and try to establish the contact with similar international societies

9. To provide travelling fellowships to enable members to gain further knowledge in extra corporeal technology. To award prizes to deserving perfusionists who have contributed to the advancement of extra corporeal technology in India.

G. THE NAME OF THE PERSON OR PERSONS, OFFICER, IF ANY AUTHORISEDTO SUE OR BE SUED ON BEHALF OF THE SOCIETY
The president shall be the person who will sue and be sued for and on behalf of the society.

H. THE NAME OF THE PERSON OR OFFICER, WHO IS EMPOWERED TO GIVE DIRECTIONS IN REGARD TO THE BUSINESS OF THE SOCIETY
The president shall be responsible to give directions for the activities of the society.

I. 1. Qualification for membership

(i). Membership will be opened to those who are actively associated with extra corporeal technology allover India and abroad.

(ii). An application for membership shall be scrutinised by the executive committee and shall be admitted to the membership on approval of the same. The executive committee may reject any application without giving any reasons.

(iii). B.sc. degree biology, physics and chemistry.

(iv). Graduate/Post Graduate with Degree/Diploma in Clinical Perfusion from any recognized Board/University/Medical College registered under State Govt./Bekken Education Centre.

2. Entrance Fee
Life Members (LM)
Any individual contributing Rs. 2000/- (one time payment) and fulfilling the criteria for membership as I(1) is eligible for membership.

3. Action on defaulters
No circulars of the society (other than notice of the meetings of the society) will be sent to the members who have not paid annual subscription consequtively for one year.

J. TERMINATION OF MEMBERSHIP
1. On submission of the resignation in writing by any member which shall be put before the executive committee.

2. The general body of the society may adopt such rules as may be necessary from time to time by a special resolution for termination of membership and implement the same.

K. RIGHT AND OBLIGATIONS OF MEMBERS

1. Members excluding honorary members have right to vote in general body meetings.

2. Members excluding honorary members are eligible to contest in the executive committee.

3. Members shall observe all the rules laid down by the society from time to time.

L. MANAGEMENT AND CONTROL
1.

(i). The management and control of the affairs of the society shall be entrusted to the executive committee of the society.

(ii). The society shall have a seal with its name engraved thereon. This seal shall be affixed in the presence of at least two members authorised by the committee or in the presence of two of its members. The secretary shall be responsible for the safe custody of seal.

2 Executive committee

(i). The executive committee shall consist of twenty nine members. The executive committee shall be elected once in three years as per the provisions of sec. 15(3) of the Tamilnadu societies registration act, 1975.

(ii). The executive committee shall elect and appoint among themselves the following office bearers

(a) One President
(b) Two Vice Presidents
(c) One Secretary
(d) Two Joint Secretaries
(e) One Treasurer
(f) One Editor
(g) 14 Committee Members
(h) Two Advisor, Overseas Coordinator Two Honorary EC Members, One Website Moderator

(iii). The committee shall appoint any members as committee member by cooption basis in case of any vacancy arising during the course of the year subject to the approval of the general body at the immediately following annual general meeting.

(iv). (a) The members of the committee shall work on honorary basis and shall not be paid any salary or fees for any work done by them.

(b) The executive committee shall employ paid clerks, assistants etc. to carry out such work as they desire and shall supervise their work and duties and be authorized to make payments for the above services.

(v). (a) Ten members shall form the quorum for a meeting of the executive committee.

(b) In the absence of the quorum, meeting will stand adjourned to the same day after half-an-hour and still if quorum is not formed, the members present will form the quorum.

(c) The minutes of the meeting shall be recorded and confirmed in the minutes book.

(vi). All the matters of the executive committee shall be decided for the majority of the vote by the members of the executive committee.

(vii). Subject to the control of the general body, the executive committee shall enforce the rules, regulations and bye laws of the society. It shall enjoy such powers as may from time to time be delegated to it by the general body or be vested in it by the rules, regulations and bye laws of the society, in force from time to time.

(viii). It shall appoint subcommittee and members, to be in charge of the different activities of the society.

(ix). The member of the executive committee who has been absent for two consecutive meetings without any reason, unless leave has been granted to him shall cease to be as members of the committee.

(x). The executive committee shall not alter the subscription fees, constitutions or bye laws. The above said alterations are to be carried out by a special resolution at the annual general meetings.

(3). Subcommittee

The committee may from time to time appoint sub-committee consisting of its members and/or ordinary/life/honorary/associate members as and when necessary and assign to them such duties and delegate to them such powers as the committee may deem proper. Each of the sub-committees shall be responsible to work under the general control and direction of the executive committee.

M. DUTIES AND POWERS OF THE PRESIDENT / VICE PRESIDENT

1. The president shall be the chairman of all the meetings of the executive

committee and the general body and shall conduct the proceedings of the meeting in accordance with the rules and regulations of the society.

2. In the absence of the president, vice president will be the chairman of all the executive committee meetings and the general body.

3. In case both of them are absent, the executive committee or general body can elect any member preferably the ex-president of the society.

4. In case of a dispute, the president shall have a casting vote.

5. The president shall nominate a returning officer to hold and supervise the election of the office bearers and executive committee.

N. DUTIES AND POWERS OF THE SECRETARY CUM TREASURER

The secretary cum treasurer shall, subject to the control and direction of the executive committee
1. Have in-charge of all correspondence of the society.

2. Have the custody of and maintain in good order the condition of office furniture and other properties of the society.

3. Ensure that all correspondence, records and documents of every kind in connection with the business of the society are properly filed and preserved.

4. Arrange to keep a complete, correct and upto data stock book of all properties of the society and have an annual stock taking made in all such properties.

5. Arrange to keep a register of members and shall enter therein the particulars

regarding name and address of each members, the date of admission and the date on which a member ceases to be a member of the society.

6. Be responsible for all statutory and legal obligations of the society. e.g. file returns, submit papers and all other documents etc with concerned registrar.

7. Be incharge of all the funds of the society, open such accounts in any nationalised bank and shall be operated by at least two members of which shall be secretary cum treasurer and be authorised to make payments on behalf of the society.

8. Arrange to collect subscriptions and other dues, if any from members and issue receipts for payments received on behalf of the society.

9. Maintain the accounts of the society and shall be incharge of the books of account, records and documents and shall get the annual accounts of the society audited by a duly qualified chartered accountant and obtain the auditor’s report thereon.

10. Do all such acts and things as may, from time to time, be decided by the executive committee and as may be conducive to the attainment and furthering of the object of the society.

O. PROCEDURE FOR HOLDING THE ELECTION OF THE OFFICE BEARERS

1. The executive committee and/or president shall appoint a returning officer to hold the election.

2. The secretary shall prepare an electoral roll with the name and addresses of the members eligible to vote at the annual general meeting and deliver to returning officer. The list and decision shall be accepted after the specified time.

3. The returning officer shall issue notice to all members to vote and arrange to invite nominations so as to reach to General Secretary within a period of 15 days from the date of notice. No nomination shall be accepted after the specified time.

4. Each eligible candidate, duly proposed and seconded by members eligible shall be nominated for the particular post be desires to contest.

5. No member shall propose or second more than one candidate for each post of the office bearer.

6. The nomination papers received at the office of the society shall be kept in a sealed box by the secretary and this box would be produced to the returning officer. The returning officer shall check the nomination papers and issue a list to the cnadidates with the names and addresses for each post. This should be circulated among the members.

7. Each member shall irrespective of the class, except honorary members shall be entitled to cast one vote for each of the office bearers and shall have as many votes as the number of the other members of the executive committee.

8. No voting shall be necessary if thereby only one candidate remaining after withdrawal for any particular office and the candidate so remaining shall be declared elected to the office concerned.

9. If no nomination is received for a particular seat or seats or if nominations are received for such seats but are rejected then the returning officer can hold the election separately in consultation with the executive committee.

10. The candidate who receives large number of votes shall be declared duly elected. In the event of a tie the returning officer’s vote shall decide the election.

11. The result of the election shall be announced immediately after the counting is over by the returning officer.

P. FINANCIAL YEAR

The financial year of the society shall be from 1st April to 31st March every year.

Q. GENERAL MEETlNG

1. The general meeting of the society will be held once in every financial year. 21 days notice shall be given to all the members. The notice shall be sent in accordance with the rule 25(2) of the Tamilnadu societies registration rules, 1978.

2. Ten members having voting rights shall form a quorum. If the quorum is not formed the meeting shall be adjourned for half-an-hour and then the members present at the time shall form the quorum.

3. The president and in his absence, the vice president shall preside. In the absence of the president or vice president any member preferably past president shall be elected as to preside the meeting.

4. The following business shall be transacted at the annual general meeting
(a) Confirmation of the minutes of the last annual general meeting and of special general meetings if any.

(b) Adoption of the report of the working of the society for the previous year ended 31st day of March.

(c) Election of the office bearers and members of the committee.

(d) Appointment of auditors and fixing their remuneration.

(e) Consideration of the proposals, if any for additions and alteration of these rules and regulations of which due notice has been given.

(f) Consideration of any matter, resolution confirmation or ratification thereof that may have been forwarded by the committee.

(g) Any business of which due notice has been given to the society atleast 10 days before the date of annual general meeting.

(h) Any other business by the permission of the chair.

(i) If after issuance of the notice, the annual general meeting is not held or is prematurely dissolved owing to any unforeseen circumstances, a fresh notice shall be given for a fresh annual general meeting within such period as the committee may deem proper not withstanding anything contained in the rule or any other rules or regulations referred to herein.

R. EXTRA ORDINARY GENERAL MEETING
1. On receipt of the requisition signed by not less than 1/3 of the members on roll stating the object of the proposed meeting, the secretary shall call a special general meeting by giving not less than 21 days notice in such manner and at such time, date and place as the committee may decide.

2. No other business shall be transacted at such meeting and 20 members present in person shall form the quorum. In case no quorum be present within half-an-hour of the meeting, the meeting shall stand dissolved.

3. In case no meeting is called by the secretary within 30 days of the receipt of the requisition, the requisitionists may call such a meeting by giving not less than 21 days notice to all the members. The rule relating to the quorum, agenda etc. as mentioned above shall apply to such a meeting.
4. The executive committee may also call a special general meeting on 21 days notice for any specific purpose.

S. OBJECTIVES FOR PASSING A SPECIAL RESOLUTION

Special resolution shall be passed at the general body meeting as per sec. 2(3) of the Tamilnadu’ societies registration act of 1975 by not less than 3/4 of the members present in person who are entitled to vote for the following purposes
1. Change of name of the society

2. Any amendment to memorandum of the society

3. Any amendment to bye laws or rules and regulations of the society.

4. Amalgamation and divison of society.

5. Termination of membership.

T. INSPECTION

The register of members, books containing the minutes of the meetings and books of account shall be open for inspection by members free of charge at the registered office of the society during the working hours.

U. INVESTMENT OF FUNDS

1. The funds of the society will be invested with the approval of the executive committee.
2. No funds shall be provided for the purpose of diseased or disabled members.

V. BANK ACCOUNTS

The executive committee shall pass a resolution authorising the secretary and treasurer to open bank accounts in any nationalised bank, and to execute necessary papers and documents. Any two members excluding honorary members, of which one shall be secretary and treasurer may jointly sign cheques and operate banking accounts of the society and issue such Instructions to the banks as the executive committee may decide.

W. AUDITOR

Any qualified chartered accountant shall be elected at the annual general body meeting as auditor to check the accounts of the society for the next financial year and report to the general body.

X. FINAL ACCOUNTS AND BALANCE SHEET

1. The executive committee shall cause keeping of accounts of all the sums of money received and expended by the society and all matters in respect of which such receipts and expenditures have taken place and of the assets and liabilities of the society. It shall prepare the income and expenditure account for the financial year and the balance sheet as at the end of the financial year.

2. Copy of the bye laws and audited accounts
Every member of the society, at the time of admission shall be given copy of the bye laws of the society free of cost. Further every member shall be given free of cost the copy of the final accounts and balance sheet duly audited by auditors. Xerox copy to be issued during annual conference.

Y. FINE FOR BREACH OF RULES

A fine of not exceeding Rs. 100/- shall be levied on the members for any breach of rules and regulations or bye laws of the society.

Z. ALTERATION OF RULES

No alteration of the existing rules shall be made without the assent of three fourth of the total number of members present personally at a general body meeting.